• President:
    • Shall preside over regular meetings as well as executive meetings;
    • supervise the activities of the Guild;
    • sign checks in conjunction with the Treasurer;
    • serve as a liaison with other organizations;
    • coordinate with the Vice President on the selection of programs and meetings;
    • perform any other duties related to the office of President.
    • The President may appoint an assistant to the positions of Vic President, Secretary, Treasurer, Newsletter Editor, and Membership Officer, as necessary, if warranted by the workload

 

  • Vice President
    • Shall conduct meetings in the absence of the President.
    • Shall arrange for programs, speakers, and workshops for the monthly meetings of the general membership.
    • Shall arrange with the Treasurer to negotiate for the appropriate per diem as provided for in the Guild's annual budget to include travel, housing, and meals for speakers, as needed.
    • The Vice President may, after notifying the President, request one or two Guild members to assist with registration and collection of monies for workshops or other program requirements, as needed. This assistant (s) will not be considered a member of the Executive Board.

 

  • Secretary
    • Shall take minutes of all general meetings and Executive Board meetings.
    • Shall provide a copy of the minutes for all general meetings and those of the Executive Board meetings to the Newsletter Editor.
    • Shall maintain a file(s) of reports as shall be submitted from outgoing officers, standing committee chairs, and special committee chairs.
    • The reports/files will be passed to new officers.

 

  • Treasurer
      • ◦Shall receive all monies collected by the organization and deposit these funds in a checking account maintained by the Guild for this purpose;
      • sign checks in conjunction with the President or in the absence thereof, the Vice President, for authorized disbursements;
      • keep accurate records available for audit,
      • publish annual report in the January newsletter;
      • prepare a budget for the coming year, no later than October of each year, with the input of the Executive Board and committee chairs, as required.
      • The budget shall include all anticipated income and disbursements and shall be used as a planning guide for the coming year.

 

  • Newsletter Editor
    • Shall be responsible for publishing and disbursing a monthly newsletter to members. This shall not exclude a computer generated newsletter.
    • Shall be responsible for advertising in the newsletters and the collection of monies for same.
    • Shall generate and maintain a CD/file of the newsletters annually.

 

  • Membership Officer
    • Shall act as hostess and greeter and maintain a sign - up book for each meeting.
    • Shall collect membership dues for the Treasurer.
    • Shall inform the President and Newsletter Editor each month of new members who join that month; and of members whose birthdays fall in the coming month.
    • Shall be responsible for maintaining the membership roster.

 

  • Parliamentarian
    • Shall be the outgoing President.
    • Shall chair the nominating committee.
    • Shall at the request of the President, serve as an ex-officio member of the Executive Board.
    • A New Robert's Rules of Order shall be provided by the Guild.